Professional Email Signatures on Autopilot: Why Businesses Worldwide Choose CodeTwo

September 1, 2025

If your company’s email signatures look different on desktop, mobile, or shared mailboxes, you’re not alone. Inconsistent signatures weaken brand trust and waste valuable marketing opportunities.

CodeTwo Email Signatures 365 solves this problem by standardizing email signatures across Microsoft 365 — globally, on every device.

Why Signatures Matter

Don't underestimate the power of your daily communications. Each email is a direct touchpoint with clients, partners, and prospects.


  • Each email = free brand impression: Consistent, branded signatures reinforce your company's identity with every send.


  • Consistent design builds trust: A uniform, professional look across all employees signifies attention to detail and reliability.


  • Banner campaigns generate traffic: Use dynamic banners to promote events, new products, or content, driving measurable traffic to your key pages.


  • Legal disclaimers stay compliant: Automatically append necessary legal and regulatory information, reducing risk and ensuring adherence to local and international laws.


Why CodeTwo Stands Out

CodeTwo isn't just an email signature tool; it's a comprehensive management platform designed for the modern Microsoft 365 enterprise.


  • Works everywhere: Ensures uniformity on desktop, mobile, and Outlook on the web (OWA), regardless of the client your employees use.


  • Marketing-ready: Integrate campaigns directly into your signatures with customizable banners, UTMs, and performance tracking.


  • Scheduler for timed promos: Plan and automate promotional banners for specific dates or events.


  • Shared mailbox coverage: Apply signatures to emails sent from shared mailboxes for total consistency.


  • ISO/IEC 27001 & 27018 Certified: Meets the highest standards of security and reliability, providing peace of mind.


Best-Practice Setups

Leverage CodeTwo's flexibility for intelligent signature deployment:


  • Full vs. compact signatures: Show detailed info on the first email, and a compact version in replies to keep threads clean.


  • Internal vs. external templates: Differentiate signatures for internal communications versus external outreach.


  • Multilingual rules from Azure AD: Automatically apply signatures in the correct language based on sender or recipient data.


  • Rotating campaign banners: Keep your marketing fresh and measure the effectiveness of different campaigns with UTM tracking.

Our Offer

VIS Innovations is an official CodeTwo reseller & implementation partner. We understand the nuances of global deployments. We configure global rules, campaign banners, and compliance templates to ensure a seamless rollout for businesses worldwide.


Ready to transform your email communications?

Take the next step to centralize your branding and unlock new marketing opportunities.